This topic itemizes all keyboard shortcuts for Excel 2016 for Mac. Keyboard shortcuts allow you to quickly complete commands and functions without using a mouse. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel 2016 for Mac.
A clear list of over 200 Excel shortcuts for both Windows and Mac, side-by-side. Windows shortcuts in dark gray on the left, Mac shortcuts in white on the right. 222 Excel shortcuts for Windows and Mac Exceljet.
By Bill White 3 years ago. How to Use Microsoft Excel 2016 keyboard shortcuts. If you work in a big corporation or if you have to deal with data and numbers on a regular basis, then you might already be familiar with Microsoft's famous spreadsheet application - Excel.
1. Frequently used shortcuts
⌘+V or Ctrl+V
Paste
⌘+C or Ctrl+C
Copy
Delete
Clear
⌘+S or Ctrl+S
Save
⌘+Z or Ctrl+Z
Undo
⌘+Y or Ctrl+Y
Redo
⌘+X or Ctrl+X
Cut
⌘+B or Ctrl+B
Bold
⌘+P or Ctrl+P
Print
Option+F11
Open Visual Basic
⌘+D or Ctrl+D
Fill Down
⌘+R or Ctrl+R
Fill Right
Ctrl+Shift+=
Insert cells
⌘+- or Ctrl+- (hyphen)
Delete cells
⌘+= or F9
Calculate all open workbooks
⌘+W or Ctrl+W
Close window
⌘+Q
Quit Excel
Ctrl+G or F5
Display the Go To dialog box
⌘+1 or Ctrl+1
Display the Format Cells dialog box
Ctrl+H or ⌘+Shift+H
Display the Replace dialog box
⌘+Ctrl+V or Ctrl+Option+V
Paste Special
⌘+U
Underline
⌘+I or Ctrl+I
Italic
⌘+N or Ctrl+N
New blank workbook
⌘+Shift+P
New workbook from template
⌘+Shift+S or F12
Display the Save As dialog box
F1 or ⌘+/
Display the Help window
⌘+A or ⌘+Shift+Space
Select All
⌘+Shift+F or Ctrl+Shift+L
Add or remove a filter
⌘+Option+R or Ctrl+O
Minimize or maximize the ribbon tabs
⌘+O
Display the Open dialog box
F7
Check spelling
Shift+F7
Open the thesaurus
Shift+F3
Display the Formula Builder
⌘+F3
Open the Define Name dialog box
⌘+Shift+F3
Open the Create names dialog box
Shift+F11
Insert a new sheet *
⌘+P or Ctrl+P
Print
⌘+P or Ctrl+P
Print preview
*Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.
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2. Work in windows and dialogs
⌘+Option+R
Expand or minimize the ribbon
⌘+Ctrl+F
Switch to full screen view
⌘+Tab
Switch to the next application
⌘+Shift+Tab
Switch to the previous application
⌘+W
Close the active workbook window
⌘+Shift+3
Copy the image of the screen and save it to a Screen Shot file on your desktop.
Ctrl+F9
Minimize the active window
Ctrl+F10 or ⌘+F10
Maximize or restore the active window
⌘+H
Hide Excel.
Tab
Move to the next box, option, control, or command
Shift+Tab
Move to the previous box, option, control, or command
Esc
Exit a dialog or cancel an action
Enter
Perform the action assigned to the default command button (the button with the bold outline, often the OK button)
Esc
Cancel the command and close
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3. Move and scroll in a sheet or workbook
Arrow Keys
Move one cell up, down, left, or right
⌘+Arrow Key
Move to the edge of the current data region
Home
Move to the beginning of the row
Ctrl+Home
Move to the beginning of the sheet
Ctrl+End
Move to the last cell in use on the sheet
Page Down
Move down one screen
Page Up
Move up one screen
Option+Page Down
Move one screen to the right
Option+Page Up
Move one screen to the left
Ctrl+Page Down or Option+Arrow Right
Move to the next sheet in the workbook
Ctrl+Page Down or Option+Arrow Left
Move to the previous sheet in the workbook
Ctrl+Delete
Scroll to display the active cell
Ctrl+G
Display the Go To dialog box
Ctrl+F or Shift+F5
Display the Find dialog box
⌘+F
Access search (when in a cell or when a cell is selected)
Tab
Move between unlocked cells on a protected sheet
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4. Enter data on a sheet
F2
Edit the selected cell
Enter
Complete a cell entry and move forward in the selection
Ctrl+Option+Enter
Start a new line in the same cell
⌘+Return or Ctrl+Enter
Fill the selected cell range with the text that you type
Shift+Enter
Complete a cell entry and move up in the selection
Tab
Complete a cell entry and move to the right in the selection
Shift+Tab
Complete a cell entry and move to the left in the selection
Esc
Cancel a cell entry
Delete
Delete the character to the left of the insertion point, or delete the selection
Delete the character to the right of the insertion point, or delete the selection
On a MacBook, pressFn+Delete
Note: Some smaller keyboards do not have this key
Note: Some smaller keyboards do not have this key
Arrow Keys
Move one character up, down, left, or right
Home
Move to the beginning of the line
Shift+F2
Insert a comment
Shift+F2
Open and edit a cell comment
Ctrl+D or ⌘+D
Fill down
Ctrl+R or ⌘+R
Fill to the right
Ctrl+L
Define a name
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5. Work in cells or the Formula bar
F2
Edit the selected cell
Delete
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
Enter
Complete a cell entry
⌘+Shift+Return or Ctrl+Shift+Enter
Enter a formula as an array formula
Esc
Cancel an entry in the cell or formula bar
Ctrl+A
Display the Formula Builder after you type a valid function name in a formula
⌘+K or Ctrl+K
Insert a hyperlink
Ctrl+U
Edit the active cell and position the insertion point at the end of the line
Shift+F3
Open the Formula Builder
Shift+F9
Calculate the active sheet
Shift+F10
Display a contextual menu
=
Start a formula
⌘+T or F4
Toggle the formula reference style between absolute, relative, and mixed
⌘+Shift+T
Insert the AutoSum formula
Ctrl+; (semicolon)
Enter the date
⌘+; (semicolon)
Enter the time
Ctrl+Shift+' (inchmark)
Copy the value from the cell above the active cell into the cell or the formula bar
Ctrl+` (grave accent)
Alternate between displaying cell values and displaying cell formulas
Ctrl+' (apostrophe))
Copy a formula from the cell above the active cell into the cell or the formula bar
Ctrl+Option+Arrow Down
Display the AutoComplete list
Ctrl+L
Define a name
Ctrl+Option+⌘+L
Open the Smart Lookup pane
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6. Format and edit data
F2
Edit the selected cell
⌘+T or Ctrl+T
Create a table
⌘+Option+Return or Ctrl+Option+Enter
Insert a line break in a cell
Ctrl+Spacebar or ⌘+Space
Insert special characters like symbols, including emoji
⌘+Shift+>
Increase font size
⌘+Shift+<
Decrease font size
⌘+E
Align center
⌘+L
Align left
⌘+Shift+L
Display the Modify Cell Style dialog box
⌘+1
Display the Format Cells dialog box
Ctrl+Shift+~
Apply the general number format
Ctrl+Shift+$
Apply the currency format with two decimal places (negative numbers appear in red with parentheses)
Ctrl+Shift+%
Apply the percentage format with no decimal places
Ctrl+Shift+^
Apply the exponential number format with two decimal places
Ctrl+Shift+#
Apply the date format with the day, month, and year
Ctrl+Shift+@
Apply the time format with the hour and minute, and indicate AM or PM
Ctrl+Shift+!
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values
⌘+Option+0
Apply the outline border around the selected cells
⌘+Option+Arrow Right
Add an outline border to the right of the selection
⌘+Option+Arrow Left
Add an outline border to the left of the selection
⌘+Option+Arrow Up
Add an outline border to the top of the selection
⌘+Option+Arrow Down
Add an outline border to the bottom of the selection
⌘+Option+- (hyphen)
Remove outline borders
⌘+B
Apply or remove bold formatting
⌘+I
Apply or remove italic formatting
⌘+U
Apply or remove underscoring
⌘+Shift+X
Apply or remove strikethrough formatting
⌘+) or Ctrl+)
Hide a column
⌘+Shift+) or Ctrl+Shift+)
Unhide a column
⌘+( or Ctrl+(
Hide a row
⌘+Shift+( or Ctrl+Shift+(
Unhide a row
Ctrl+U
Edit the active cell
Esc
Cancel an entry in the cell or the formula bar
Delete
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
⌘+V
Paste text into the active cell
Enter
Complete a cell entry
⌘+Return or Ctrl+Enter
Give selected cells the current cell's entry
⌘+Shift+Return or Ctrl+Shift+Enter
Enter a formula as an array formula
Ctrl+A
Display the Formula Builder after you type a valid function name in a formula
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7. Select cells, columns, or rows
Shift+Arrow Key
Extend the selection by one cell
⌘+Shift+Arrow Key
Extend the selection to the last nonblank cell in the same column or row as the active cell
Shift+Home
Extend the selection to the beginning of the row
Ctrl+Shift+Home
Extend the selection to the beginning of the sheet
Ctrl+Shift+End
Extend the selection to the last cell used on the sheet (lower-right corner)
Ctrl+Space
Select the entire column
Shift+Space
Select the entire row
⌘+A
Select the entire sheet
⌘+Shift+* (asterisk)
Select only visible cells
Shift+Delete
Select only the active cell when multiple cells are selected
Shift+Page Down
Extend the selection down one screen
Shift+Page Up
Extend the selection up one screen
Ctrl+6
Alternate between hiding objects, displaying objects, and displaying placeholders for objects
F8
Turn on the capability to extend a selection by using the arrow keys
Shift+F8
Add another range of cells to the selection
Ctrl+/
Select the current array, which is the array that the active cell belongs to.
Ctrl+
Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell.
Ctrl+Shift+[
Select only cells that are directly referred to by formulas in the selection
Ctrl+Shift+{
Select all cells that are directly or indirectly referred to by formulas in the selection
Ctrl+]
Select only cells with formulas that refer directly to the active cell
Ctrl+Shift+}
Select all cells with formulas that refer directly or indirectly to the active cell
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8. Work with a selection
⌘+C or Ctrl+C
Copy
⌘+V or Ctrl+V
Paste
⌘+X or Ctrl+X
Cut
Delete
Clear
Ctrl+- (hyphen)
Delete the selection
⌘+Z
Undo the last action
⌘+) or Ctrl+)
Hide a column
⌘+Shift+) or Ctrl+Shift+)
Unhide a column
⌘+( or Ctrl+(
Hide a row
⌘+Shift+( or Ctrl+Shift+(
Unhide a row
Enter
Move from top to bottom within the selection (down)*
Shift+Enter
Move from bottom to top within the selection (up)*
Tab
Move from left to right within the selection, or move down one cell if only one column is selected
Shift+Tab
Move from right to left within the selection, or move down one cell if only one column is selected
Ctrl+. (period)
Move clockwise to the next corner of the selection
⌘+Shift+K
Group selected cells
⌘+Shift+J
Ungroup selected cells
*These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.
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9. Use charts
F11
Insert a new chart sheet.
ArrowKeys
Cycle through chart object selection
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10. Sort, filter, and use PivotTable reports
⌘+Shift+R
Open the Sort dialog box
⌘+Shift+F or Ctrl+Shift+L
Add or remove a filter
Option+Arrow Down
Display the Filter list or PivotTable page field pop-up menu for the selected cell
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11. Outline data
Ctrl+8
Display or hide outline symbols
Ctrl+9
Hide selected rows
Ctrl+Shift+( (opening parenthesis)
Unhide selected rows
Ctrl+0 (zero)
Hide selected columns
Ctrl+Shift+) (closing parenthesis)
Unhide selected columns
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12. The following table provides the function key shortcuts for Excel 2016 for Mac*
F1
Display the Help window
F2
Edit the selected cell
Shift+F2
Insert or edit a cell comment
Option+F2
Open the Save dialog
Shift+F3
Open the Formula Builder
⌘+F3
Open the Define Name dialog
⌘+F4
Close
F5
Display the Go To dialog
Shift+F5
Display the Find dialog
Ctrl+F5
Move to the Search Sheet dialog
F7
Check spelling
Shift+F7 or Ctrl+Option+⌘+R
Open the thesaurus
F8
Extend the selection
Shift+F8
Add to the selection
Option+F8
Display the Macro dialog
F9
Calculate all open workbooks
Shift+F9
Calculate the active sheet
Ctrl+F9
Minimize the active window
Shift+F10
Display a contextual menu, or 'right click' menu
Ctrl+F10 or ⌘+F10
Maximize or restore the active window
F11
Insert a new chart sheet*
Shift+F11
Insert a new sheet*
⌘+F11
Insert an Excel 4.0 macro sheet
Option+F11
Open Visual Basic
F12
Display the Save As dialog
⌘+F12
Display the Open dialog
*Excel 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut
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This is a major rework compared to previous versions. This should be one of the most complete Shortcut References for Excel updated to the latest versions. Most all shortcuts are most likely to work exactly the same on previous versions. Overall if you are a legacy Excel user, try to get used to the Ribbon Shortcuts; they seem cumbersome at first; but worth the effort learning.
1. Navigate Worksheets
Arrow Keys
Navigate by one cell at a time in any direction
Page Down/Page Up
Move one screen down/ up
Alt+Page Down/Page Up
Move one screen right/ left
Tab/Shift+Tab
Move one cell to the right/ to the left in a worksheet
Ctrl+Arrow Keys
Move to the edge of next data region (cells that contains data)
Home
Move to the beginning of row
Ctrl+Home
Move to the beginning of worksheet
Ctrl+End
Move to the last cell with content of worksheet
Ctrl+G
Display the GoTo dialog box
Ctrl+G then type e.g. A50
Go to line 50, Column A
Ctrl+G then type e.g. G1
Go to column G, Line 1
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2. Select Cells
Basic Selects
Shift+Arrow Keys
Extend selection by one cell
Shift+Page Down/Page Up
Extend selection one screen down/ up
Ctrl+Shift+Arrow Keys
Extend selection to next non-blank cell
Shift+Home
Extend selection to beginning of the row (unfortunately, there is no Shift+End equivalent)
Ctrl+A with no data nearby current cell
Select all
Ctrl+A with data nearby current cell
Select all cells in>
Column and Row Selection
Shift+Space
Select current row
Shift+Space, then Shift+Arrow Down/ Arrow Up
Select current row, then expand selection by one row down/ up
Shift+Space, then Shift+Page Down/ Page Up
Select current row, then expand selection by one page down/ up
Ctrl+Space
Select current column
Shift+Space, then Shift+Arrow Right/ Arrow Left
Select current column, then expand selection by one column right/ left
Shift+Space, then Shift+Alt+Page Down/ Page Up
Select current column, then expand selection by one screen right/ left
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3. Juggle Rows, Columns, and Cells
Shift+Space, then Ctrl+-
Select single row; then delete
Shift+Space, Shift+Arrow Up/Arrow Down, then Ctrl+-
Select multiple rows; then delete
Shift+Space, Ctrl+Shift++
Select single row; then insert one row above
Shift+Space, Shift+Arrow Up/Arrow Down, then Ctrl+Shift++
Select multiple rows; then insert the same number rows below
Shift+Space, then Ctrl+-
Select single (or multiple) columns, then delete
Shift+Space, then Ctrl+Shift++
Select single row, then insert row below. Select multiple rows to insert multiple rows
Ctrl+Shift++ with row(s) in clipboard and a row selected
Paste Insert - paste row(s) from clipboard and shift existing content downward
Ctrl+Shift++ with column(s) in clipboard and column selected
Paste Insert - paste column(s) from clipboard and shift existing content to the right
Ctrl+Shift++
With cells that are not complete rows/columns - Open insert cell/ row/ column menu
Ctrl+-
With cells that are not complete rows/columns - Open delete cell/ row/ column menu
Shift+Arrow Down, F2, then Ctrl+Enter
Fill single cell content down to all cells selected with Shift+Arrow Down
Shift+Arrow Up, F2, then Ctrl+Enter
Fill single cell content upto all cells selected with Shift+Arrow Down
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4. Edit Cell Content
These assume you are inside a cell.
F2
Edit cell. Press Escape to cancel
Home/End
Jump to beginning/ end of cell
Arrow Keys
Navigate by one character left/ right or one line up/ down
Ctrl+Arrow Left/ Arrow Right
Navigate by one word left/ right
Shift+Arrow Keys
Select one character to the left/ right (or one line up/down)
Shift+ Home/End
Select from the insertion point to beginning/ end of cell
Ctrl+Shift+Arrow Left/Arrow Right
Select or unselect one word to the left/ right
Delete/Backspace
Delete one character to the right/ left of cursor
Ctrl+Delete
Delete from cursor to end of cell
Alt+Enter
Start a new line inside cell
Enter/Shift+Enter
Complete cell entry and move one cell down/ up
Tab/Shift+Tab
Complete cell entry and move one cell right/ left
Ctrl+Enter
Complete cell entry and don't move selection
Ctrl+'
Duplicate value from Cell above into current cell at cursor position
Ctrl+;
Insert current date at cursor position
Ctrl+Shift+;
Insert current time at cursor position
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Microsoft Excel 2016 Mac Shortcuts Download
5. Duplicate Cells, Rows, and Columns
Ctrl+D
Fill Down from cell(s) above into current cell(s)
Ctrl+D with a row selected
Duplicate row via fill down - Fill current row with content from row above.
Ctrl+D with multiple empty cells selected
Duplicate content of first cell(s) in first row to all cells in selection downward.
Ctrl+R
Fill Rright from cell(s) on the left into current cell(s)
Ctrl+R with a column selected
Duplicate column via fill right - Fill current column with content from column on the left.
Ctrl+D with multiple empty cells selected
Duplicate content first cell(s) in first column to all cells in selection to the right.
Ctrl+'
Duplicate formula from cell above
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6. Undo, Redo, and Repeat Action
With Excel 2016 'redo' (undo an undo) and 'repeat' (repeat last action) became a bit confus. Ctrl+Y is a repeat if no undo is present.
Ctrl+Z
Undo
Ctrl+Y
Redo (after undo) or Repeat (e.g. when applying formats)
Alt+2
Undo list (via quick access). Use Arrow Down to extend undo range.
Alt+3
Redo list (via quick access). Use Arrow Down to extend redo range.
Alt+Enter outside edit cell mode
Repeat last action. E.g. try to set a cell bold with Ctrl+B, then go to a different cell and press Alt+Enter; great to cascade formatting across multiple cells
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7. Cut, Copy, Paste, and Paste Special
Ctrl+X
Cut cell(s) to clipoard
Ctrl+C
Copy cell(s) to clipboard
Ctrl+V
Paste cell(s) from clipboard
Ctrl++
Insert Paste - Paste cell and push content downward or rightward. Works great for entire rows and columns.
Ctrl+Alt+V
Open Paste Special Menu (requires a prior copy to Clipboard)
Ctrl+Alt+V, then V, Enter
Paste Values
Ctrl+Alt+V, then T, Enter
Paste Formats
Ctrl+Alt+V, then E, Enter
Paste Transposed
Ctrl+Alt+V, then W, Enter
Paste Column Width
Ctrl+Alt+V, then U, Enter
Paste Values and Number Formats
F3
Paste a defined name into a formula
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8. Format Cells
General Cell Format
Ctrl+Alt+V, then T and Enter
Copy a cell via Ctrl+C, then via Paste Spacieal, paste format of that cell to current cell
Alt+Enter
Repeat a previous cell format action on current cell
Ctrl+1
Open Format Cells dialog with last selection active
Ctrl+Shift+F
Open Format Cells dialog with Font Tab active
Font Face, Font Decoration, and Cell Color
Ctrl+B
Apply/ remove bold format
Ctrl+I
Apply/ remove italic format
Ctrl+U
Apply/ remove underline format
Ctrl+5
Apply/ remove strikethrough formatting
Alt+H, FF
Home select Font Face; type font name supported by auto-complete, or use Arrow Down to select.
Alt+H, FS
Home select Font Size; use Arrow Key, then Enter to change size
Alt+H, FC, Escape, Enter
Assign current font color to selection via Home Font Color. While escaping the font-color drop-down, the focus stays on the icon; simply press Enter to assign the current color.
Alt+HH, Escape, Enter
Assign current fill color to selected cell color via Home Higlight Cell. While escaping the highlight drop-down, the focus stays on the icon; simply press Enter to assign the current color.
Alt+HH, then N
Set to No fill color
Number Formats
Ctrl+Shift+~
Apply the general number format (e.g. 1000)
Ctrl+Shift+1
Apply the number format with two decimal places, thousands separator (e.g. 1,000.00)
Ctrl+Shift+2
Apply the time format with the hour and minute, and indicate AM or PM
Ctrl+Shift+3
Apply the date format with the day, month, and year
Ctrl+Shift+4
Apply the currency format with two decimal places (e.g. $1,000.00)
Ctrl+Shift+5
Apply the percentage format with no decimal places (e.g. 10%)
Ctrl+Shift+6
Apply the scientific number format
Microsoft Excel 2016 Pdf
Alignments
Alt+H, AL
Align Left
Alt+H, AR
Align Right
Alt+H, AC
Align Center
Alt+H, AT
Align Top
Alt+H, AM
Align Middle
Alt+H, AB
Align Bottom
Wrap and Merge
Alt+H, W
Wrap or unwrap text (Home - Wrap Text)
Alt+H, MM
Merge cells - Merge
Alt+H, MU
Merge - Unmerge
Alt+H, MC
Merge and Center
Alt+H, MA
Merge Across (merge all columns, but not rows in selection)
Border Shortcuts
There are only two direct shortcuts which apply or remove the complete outline. It seems the the easiest to enter the border menu, and then apply the shortcuts in the border menu.
Alt+H, BM
Home - Border - Menu; technically it says 'more'.
Alt+T (in border menu)
Toggle Top border
Alt+B
Toggle Bottom border
Alt+R
Toggle Right border
Alt+L
Toggle Left border
Alt+H
Toggle Horizontal interior border
Alt+V
Toggle Vertical interior border
Alt+U
Toggle Upwards diagonal border
Alt+D
Toggle Downwards diagonal border
Ctrl+Shift+&
Add outline borders from cell or selection
Ctrl+Shift+-
Remove outline borders from cell or selection
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9. Find and Replace
Ctrl+F
Display the Find and Replace dialog box (with find selected)
Ctrl+H
Display the find and replace dialog box (with replace selected)
Escape
Close the find and replace dialog Box (with focus on dialog box)
Shift+F4
Find next (with search box closed)
Ctrl+Shift+F4
Find previous (with search box closed)
Alt+Tab, or Ctrl+F/H when losing focus
Toggle focus between find/ replace dialog box and worksheet
Alt+F
Find next with find dialog box active
Alt+I
Find all with find dialog box active
* in search option
Use as asterix for searching multiple characters
? in search options
Use as wildcard for searching any single character, Use '~' before '?' when searching special characters. ~* searches for * ~~ searches for ~ ~? searches for ?
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10. Formulas
Basics
=
Start a formula
Alt+=
Insert the AutoSum formula
Ctrl+A with formula present
Edit formula in formula Bar
Ctrl+Shift+U
Expand/ collapse formula bar
F4
After typing cell reference (eg =E4) makes reference absolute (=$E$4). Repeat if you want to toogle from absolute reference to parcial or complete removal ($E$4 -> E$4 -> $E4 -> returning to E4.
Shift+F3 with empty cell
Display the 'insert function; dialog box
Shift+F3 with formula present
Edit arguments of formula at cursor position
Alt+H,FD, U
Select all Formulas (Home - Find - Formulas
Ctrl+Shift+Enter with array formula
Enter a formula as an array formula. Formula bar will show this as e.g. {=SUM(A1:A3*B1:B3)} whichis the sum of A1*B2+A2*B2+A3+B3. This is an easy and concise method. Remember that each time editing the formula will require the Ctrl+Shift+Enter. Some keyboards seem to distinguish between left and right Shift key
Ctrl+~
Show/ hide all formulas. This will automatically extend all column widths which reverses when presed again
Ctr+'
Duplicate formula from cell above
F3
Paste named range in formula
Ctrl+Backspace
When navigated away while editing formula; jump back to active cell while keeping formula intact.
Trace Dependents and Precedents
Ctrl+[
Select direct precedents
Ctrl+Shift+[
Select all precedents
Ctrl+]
Select direct dependents
Ctrl+Shift+]
Select all dependents
Manual Calculation
F9
Calculate all worksheets in all open workbooks
Shift+F9
Calculate the active worksheet
Ctrl+Alt+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation
Ctrl+Alt+Shift+F9
Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated
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11. Manage Workbooks
Open and Save Workbooks
Ctrl+O
Open file via standard open dialog box
Alt+F, O
File Open via Excel file manager
Alt+F, O + 1...9
Open recent file (1 thru 9)
Alt+F, O, Y1...Z
Open recent file (10 upwards)
Alt+F, O, K
File Open from OneDrive Link
Ctrl+S
Save File with current file name
F12
Save file as via standard save dialog box
Alt+F, A
File Save as via Excel file manager
Alt+F, A, K
File Save to OneDrive Link
Escape
Exit open/ save menu
Print Workbooks
Ctrl+P
Print. This won't offer offer Key Tips/ Options. To continue with shortcuts, use the new Key Options below.
Alt+F, P
Open File Print menu
I in Print Menu
Select printer
Alt+P if Key Tips disappear
Return Print key tips/ options
V in Print Menu
Focus on View pane; use arrow keys to forward/ backward preview pages
G in Print Menu
Page setup
N in Print Menu
Set Number of copies
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12. Manage Worksheet Tabs
Ctrl+Page Down/Page Up
Move to the next/ previous worksheet in current workbook
Alt+H, IS
Insert worksheet (Home - Insert Sheet)
Alt+H, DS
Delete worksheet Home - Delete Sheet
Alt+H, OR
Rename worksheet (Home - Format - Rename worksheet)
Alt+H, OM
Move worksheet (Home - Format - Move worksheet)
Alt+H, OT
Worksheet tab color, continue with mouse or arrow keys (Home - Format - Tab color)
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13. Freeze, Split, and Hide
Alt+W+FF
View - Freeze or unfreeze; unfreeze works for any Freeze Setting
Alt+W+R
View - Freeze first visible Row on screen
Alt+W+C
View - Freeze first Column on screen
Ctrl+9
Hide selected rows
Ctrl+Shift+9
Unhide hidden rows within the selection
Ctrl+0
Hide selected columns
Shift+F10, then U
Unhide selected columns (Ctrl+Shift+0 not working in Excel 2010, 2013, or 2016)
Alt+WS
Split or unsplit Worksheet at current position
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14. Auto Filter
Ctrl+Shift+L
Turn Autofilter on or off. Select table as necessary but many times Excel figures out what you want.
Alt+Arrow Down
On the field with column head, display the AutoFilter list for the current column. Press Escape to cancel
Arrow Down/Arrow Up and Sace
Select the next/ previous item in the AutoFilter list
Alt+Arrow Up
Close the AutoFilter list for the current column
Home/End
Select the first item/ last item in the AutoFilter list
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15. Column Width and Row Height
It takes only a little bit patience to get used to set row-height and column-width using the pixels instead of the mouse; but only after a short while getting used to the keyboard shortcuts, you won't go back. It can't get any easier to exactly double or triple the row height by working with the values given.
Alt+HO
Home - Format Worksheet
H (in Format Worksheet Menu)
Set row Height
A
Autofit row height
W
Set column Width
I
Autofit column width (Based on current cell; mark column if you want to autfit column based on widest cell)
D
Set Default width (for all columns that haven't been changed yet)
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16. Navigate Multi-Cell Selections
All these shortcuts assume multipe cells have been selected. Try with at least 2-3 columns and rows.
Tab/Shift+Tab
Move active cell right/ left in selection
Enter/Shift+Enter
Move active cell down/ up in selection
Shift+Backspace
Select only the active cell when multiple cells are selected
Ctrl+Backspace
Show active cell within selection; helps with large selections when active cell is off screen
Ctrl+.
Move clockwise between the four courners of a selection
Ctrl+Alt+Arrow Right/ Arrow Left
Move to the right/ to the left between non-adjacent selections (with multiple ranges selected)
Arrow Keys with active Selection
Cancel Selection
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17. Comments and Hyperlinks
Ctrl+K
Insert or edit hyperlinK (for complete cell only)
Shift+F10, then R
Remove one or multiple hyperlink(s)
Shift+F10, then 2x O, then Enter
Open hyperlink (In the Excel 2016 Contextmenu, 'O' is double-assigned which require the extra keys)
Shift+F2
Insert/ edit a cell comment
1x Escape when in Comment, then Arrow Keys
Move comment
2x Escape when in Comment
Escape comment editing and return to cell
Ctrl+Shift+O
Select all cells with comments
Shift+F10, then M
Delete single comment (or multipe with multiple comments selected)
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18. Pivot Tables
Creating Pivot Tables with Shortcuts only seems to be nearly impossible; managing existing tables is doable.
Alt+NV
Insert PivotTable after selecting data range. Follow up with Alt+E for existing worksheet if desired, Tab, and type the cell reference where it should go (e.g. C1)
F10+R
Refresh PivotTable
Ctrl+-
Hide selected item
Alt+Arrow Down in header
Unhide item(s) by opening header drop-down and using Arrow Keys and Space to unhide item
Type over any field with the value hidden
Unhide item(s) (assume you have two fields 'color', and 'size' and you hid 'color'. Go into 'size' field and type 'color' - this will unhide the 'color' field
Type over any field with another field in same table
Flip current field value with the value typed
Ctrl+Shift+*
Select the entire PivotTable report
Alt+Shift+Arrow Right
Group selected PivotTable items
Alt+Shift+Arrow Left
Ungroup selected PivotTable items when on group header
ALT+JTX
Expand all fields
ALT+JTP
Collapse all fields
Ctrl+Shift++
Insert pivot formula/ calculated field
Alt+F1
Create Pivot Chart in same Worksheet
F1
Create Pivot Chart in new Worksheet
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19. Excel Auto Tables and Data Forms
Pengertian Microsoft Excel 2016
Auto Tables
Ctrl+T
Create auto Table from selection
Ctrl+Space
Select table column
Shift+Space
Select table row
Data Forms
Tab/Shift+Tab
Move to the next/ previous field which can be edited
Enter/Shift+Enter
Move to the first field in the next/ previous record
Page Down/Page Up
Move to the same field 10 records forward/ back
Ctrl+Page Down
Move to a new record
Ctrl+Page Up
Move to the first record
Home/End
Move to the beginning/ end of a field
Microsoft Excel 2016 Book
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Microsoft Excel Free Download
20. Group Rows and Columns
Alt+Shift+Arrow Right
Group rows or columns
Alt+Shift+Arrow Left
Ungroup rows or columns
Alt+AH
Data Hide detail
Alt+AJ
Data Show Detail (j is next to h on keyboard that’s probably why they picked 'J' isntead of somthing else)
